Monthly books review · for small businesses
Your books, reviewed every month. One page. No jargon.
BooksCheck reads your QuickBooks and Stripe, flags what looks off in plain English, and puts one page in your inbox by the 7th — P&L, cash flow, odd expenses, overdue invoices, and the questions that belong to your CPA. Every number is checked by a human before it ships.
Start with a free monthFirst month free · Founding rate locked for 12 months · Month-to-month
A review service — not bookkeeping, not tax preparation, not advice. Anything that looks like a tax question is flagged for your CPA, never answered by us.
BooksCheck — Monthly Review
Sample Café LLC (fictional) · September 2026 · Prepared October 7, 2026
| P&L summary | Sep 2026 | Aug 2026 |
|---|---|---|
| Revenue | $24,300 | $22,100 |
| Cost of goods | $8,100 | $7,400 |
| Gross profit | $16,200 | $14,700 |
| Operating expenses | $11,900 | $11,200 |
| Net income | $4,300 | $3,500 |
Cash in $23,800 · cash out $20,900 · net +$2,900 · ending balance $18,400 — about 1.5 months of expenses.
Sample document — all names, numbers, and businesses are fictional, and the figures are illustrative. Real reviews use your actual books. This is a review, not bookkeeping or tax preparation — tax and compliance questions are flagged for your CPA.
The problem
Most books aren’t wrong. They’re just never looked at.
“Inconsistent, sporadic recordkeeping is the most-cited bookkeeping error for small businesses.” Focus CPA, via EIN News — September 15, 2026
Transactions pile up uncategorized, a duplicate charge hides in the card feed, an invoice from six weeks ago is still “about to be paid.” None of it surfaces until tax season, when it’s expensive. The usual fixes are a full bookkeeping service — a bigger job, at a bigger price — or another month of not looking. A monthly review is the smaller, honest middle:
| Bench Bookkeeping Light | A bookkeeper keeps your books on Bench’s own platform (revenue up to $250K/yr) | from $199/mo |
|---|---|---|
| QuickBooks Experts Full-Service | A dedicated bookkeeper keeps your books inside QuickBooks | from $300/mo |
| You, at month-end | The same records, reviewed by whoever has a free evening | $0 + your evenings |
| BooksCheck Plus | A monthly review of the books you already keep — one page, flags, drafted reminders | $129/mo · first month free |
Published starting prices as listed by each provider — Bench checked October 2026; QuickBooks Experts pricing retrieved September 2026. The first two rows are full bookkeeping — a different, larger job than a monthly review. This table is a modeled comparison of published rates, not a quote.
How it works
Four steps. You do the first one once.
1
Grant read-only access
Sign a plain-language engagement letter, then invite us as a reports-only user in QuickBooks Online and connect Stripe read-only. Never your password, never login access — and you can revoke it anytime.
2
We pull the month
Last month’s transactions, P&L, balance-sheet summary, A/R aging, and invoice status — from the records you already have. Missing data gets flagged, not guessed at.
3
Draft, then the human gate
The one-pager is drafted with AI assistance, then a person checks every number against your QuickBooks reports, verifies each flag, and sweeps out anything that sounds like tax advice. Nothing ships unverified.
4
One page lands by the 7th
P&L and cash-flow summaries, flagged odd expenses in plain English, your overdue invoices with reminders drafted, and a “flags for your CPA” section. Questions answered by email within 24 hours.
The deliverable
This is the whole product: one page
The sample at right is the actual format — a fictional café, invented numbers, labeled as a sample because that’s what it is. Your version is built from your real books, and every figure on it is tied to a source report before it reaches you.
The format never changes: summaries first, then what looks off, then what’s overdue, then the one clear action. Two minutes to read, once a month.
BooksCheck — Monthly Review
Sample Café LLC (fictional) · September 2026 · Prepared October 7, 2026
| P&L summary | Sep 2026 | Aug 2026 |
|---|---|---|
| Revenue | $24,300 | $22,100 |
| Cost of goods | $8,100 | $7,400 |
| Gross profit | $16,200 | $14,700 |
| Operating expenses | $11,900 | $11,200 |
| Net income | $4,300 | $3,500 |
Cash in $23,800 · cash out $20,900 · net +$2,900 · ending balance $18,400 — about 1.5 months of expenses.
Sample document — all names, numbers, and businesses are fictional, and the figures are illustrative. Real reviews use your actual books. This is a review, not bookkeeping or tax preparation — tax and compliance questions are flagged for your CPA.
The offer
A monthly set of trained eyes on your numbers
You’re not buying bookkeeping. You’re buying a review — the same page, the same date, every month.
Every month, you receive
- The one-pager — P&L summary and cash-flow summary for the month, in plain English
- Flagged odd expenses — unusual spikes, uncategorized charges, duplicates, personal expenses mixed in — each with a plain-English explanation
- Overdue-invoice list — who owes you, how much, how late — with a payment reminder drafted for each. You send them
- Flags for your CPA — anything that smells like a tax question, written up as a question for your CPA, never answered by us
- On Plus: trend notes and reminder drafts twice a month
- On Complete: a quarterly roll-up and receipt chasing until missing paperwork is resolved
What we never do
- Prepare or file taxes, or advise on them
- Decide what you should deduct
- Run payroll, or represent you to the IRS
- Make payments or move your money, in any way
- Ask for your password, or log in as you
- Call your review an examination of every transaction — it isn’t one
The referral line is the whole model: anything that looks like a tax question goes to your CPA — and we make their job cheaper by handing them clean, current books.
The checkable details
For the skeptic who verifies before buying
Everything on this page, stated exactly — deliverables, tools, timelines, limits.
What you receive
- One page per month: P&L summary, cash-flow summary, flagged anomalies with explanations, overdue-invoice list with drafted reminders, flags-for-your-CPA section
- Plus: month-over-month trend notes (3–5 lines), top 10 flags, reminder drafts twice a month, a 4-sentence check-in email
- Complete: quarterly roll-up by the 10th after quarter-end, receipt chasing, same-day support in business hours
What it runs on
Your QuickBooks Online, via a reports-only invite you control, and your Stripe, via a read-only connection. Working files live in encrypted cloud folders; your data is never sold or shared. BooksCheck works inside the records you already keep — we don’t move you to new software.
Timelines
- One-pager delivered by the 7th of every month — or the month is free
- Email questions answered within 24 hours (same-day on Complete, business hours)
- Plus reminder drafts land mid-month and month-end
- Quarterly roll-up by the 10th after quarter-end (Complete)
Limits, plainly
A review reads the records you have. It is not an examination of every transaction, and it doesn’t promise to catch every error — every number on the page is tied to a source report and human-checked, and if a figure can’t be verified, it doesn’t ship. Catch-up work beyond 3 months of unreconciled history is out of scope at every tier (quoted separately as a one-time project, minimum $150, or referred out).
What we are not
BooksCheck is a review service. It is not bookkeeping, not tax preparation, and not tax advice. We never file anything, never decide a deduction, and never touch client funds. That boundary is the product’s safety feature, not fine print.
Who stands behind it
Ruben “Chitico” Olaverria, Chicago, IL. He runs the verification pass and signs off every one-pager personally — the sign-off is logged per client, per month. Reach him at chiticohq+bookscheck@zohomail.com. Payments are processed by Stripe; we never see your card number.
Pricing
Founding rates, published in full
Three founding tiers. Total prices here — no quote forms, no surprises at checkout. Every tier starts with a free month.
BooksCheck Basic
$99 /month
The one-pager, every month.
- Monthly one-pager delivered by the 7th: P&L and cash-flow summaries
- Top 5 odd expenses flagged, in plain English
- Overdue invoices listed, payment reminders drafted — you send them
- Email support, 24-hour response
BooksCheck Plus
$129 /month
The flagship — the tier we sell.
- Everything in Basic, plus:
- Month-over-month trend notes — what’s better, what’s worse
- Top 10 flagged anomalies
- Reminder drafts twice a month: mid-month nudge + month-end
- A monthly check-in email — your month in 4 sentences
BooksCheck Complete
$149 /month
Plus the quarter view and the chasing done for you.
- Everything in Plus, plus:
- Quarterly roll-up summary, by the 10th after quarter-end
- Receipt chasing — we follow up on missing documentation until it’s resolved
- Priority support, same-day response in business hours
Delivered by the 7th — or that month is free
Every one-pager passes a human verification pass before it ships. If that pass can’t finish by the 7th, we tell you the truth and it arrives the next day — and if we miss the 7th, that month costs you nothing — no form, no call, nothing to claim. Payments are processed by Stripe — we never see your card number.
Founding rate — locked for 12 months. Rate reviews happen once a year, with 30 days’ notice. First month free, because I can’t show you what it’s worth until I’ve seen your books. — Chitico Month-to-month after that: cancel anytime with 30 days’ notice and a prorated final month. No onboarding fee during the founding period. Your QuickBooks subscription stays yours — BooksCheck never resells it.
Questions
Asked by owners, answered straight
Is this bookkeeping?
No. A bookkeeper records and reconciles your transactions. BooksCheck reads the records you already have, summarizes them on one page, and flags what looks off. If your books need keeping, the cost table above shows what full bookkeeping runs — we’re the lighter layer after that.
Is this tax advice?
Never. Anything that looks like a tax question becomes a written flag for your CPA. We don’t file returns, plan taxes, estimate tax bills, or tell you what to deduct — at any tier, at any price.
How do you see my books?
You invite us as a reports-only user in QuickBooks Online and connect Stripe with read-only permissions. We never ask for your password and never log in as you — and you can revoke both in a minute, anytime.
Who checks the numbers?
Portions of each review are drafted with AI assistance; then a human verifies every number against your QuickBooks reports, checks each flagged item in the source data, and signs off before delivery. If a number can’t be verified, it doesn’t ship.
What if you’re late?
The one-pager is due by the 7th. If the verification pass can’t finish in time, we tell you and it arrives the next day. If we miss the 7th, that month costs you nothing — no form, no call, nothing to claim.
My books are months behind. Can you catch me up?
The review covers your current month. Catch-up beyond 3 months of unreconciled history isn’t part of any tier — it’s quoted separately as a one-time project (minimum $150, paid up front) or referred out to a bookkeeper.
How do I cancel?
By email. 30 days’ notice, and the final month is prorated. While you’re subscribed, your founding rate stays locked for 12 months; reviews happen once a year with 30 days’ notice.